Industry View from

Fraud Prevention MasterClass

Fraud incidents: prevention using video-enabled document and identity management systems (Session 3/5)

In a world increasingly moving towards digital processes and staff located remotely, how do we reduce fraud and deception?


In this session we examine some fraud cases and explore how digital Smart Meeting enablement could have prevented problems.

Learning Points:


1.Ways that fraud incidents may be prevented using smart tools

2.The behavioural benefits of video-assisted functionality

3. How the challenges of implementation can be overcome

About this Session:


This session provides examples of fraud where transaction participants’ positive identification was not sufficient. It examines what affect Smart Meeting technologies would have in similar cases and explores the common barriers to solution implementation and how to overcome them.

“Smart Meeting technologies… stop fraudsters… and detect impersonation or misrepresentation with bone-fide customers”

Chris Jones, Managing Director, Icon UK Ltd

1. Fraud Examples


Two examples are given. The first is a mortgage fraud, which is also applicable to many other types of loan fraud. In online self-service transactions, organisations must counter the challenge of deception when organisations lose the ability to see the people involved. Even if they have the correct information from an accomplice, if a financial organisation does not operate with sufficient duty of care, it may find itself involved in a court claim with costs and reputational impact.


How can one be sure that an individual is who they say they are, without being able to verify that individual using visual, audio and behavioural insights from face-to-face in-person meetings?


The second more common example suggests that while a click-to-sign e-signature may be legal, if it does not require the signee to positively identify themselves with strong authentication for higher value transactions, in turn such inappropriate providence may again encourage future legal challenges.


When a dispute was taken to court, the e-signature (type your name) was insufficient evidence, as it could not be proved beyond doubt who actually signed the agreement.

2. How could these have been prevented by digital anti-fraud tools?


Using the Smart Meeting technologies discussed in the last MasterClass (#2), there are measures to both stop fraudsters signing up on the first place and detect impersonation or misrepresentation.


Smart Meeting methods enable the use of biometric face, voice or even signature recognition, with ID document validity checks and video recording of all parties within the same session. This video-assisted functionality offers a range of behavioural benefits in the fight against fraud due to:


• Fraudsters don’t want to be videoed

• The ability to conduct identity and credit reference checks on the fly

• Individual’s awareness of being recorded reduces their inclination to lie, exaggerate or mis-represent, both client and/or agent side

• Permanent records of the actual meeting and documents reviewed creates robust provenance.



3. What are the challenges of implementation and how can they be overcome?


It is not uncommon for organisations to have the technology they rely upon fragmented across their divisions, making it intimidating to build a platform to serve the customer across many integration points.


Regulators are also forcing changes to working practices: everyone has been affected in some way by GDPR data privacy rules and associated changes to operational procedures. Each industry and sector has specific and constantly evolving sets of requirements, so technologies need to be flexible and configurable to easily accommodate constant changes.

How can challenges be overcome?


There’s a long list remedies, mitigations and advice available, including:


• Pay attention to examining existing working practices to see if these are appropriate for Smart Meetings

• Look for an easy to use solution for both customers and your staff

• Build data privacy into your requirements and design

• Try to buy not build. For example, using solutions with pre-integrated connectors or low code approaches for connecting to your legacy applications will save time and be more reliable.


To build a case for change, an internal justification must be presented (often after gaining consensus) preferably including:


• Documenting the as-is baseline (also be used to measure future improvements against)

• Perform a digital maturity matrix assessment and compare the results to your peers

• Become more knowledgeable for the tools and platforms that are available

• Consider starting small, focusing on the biggest benefit or reduce fraud impacts the most

• Build a business case including a projected ROI model

• Get some external support by hiring a consultant to guide you through the process.

4. Why should I use external support?


Avoid the costs and delays of internal learning. External resources can help in many ways, ranging from consulting inputs to augmenting project teams, or actually leading the implementation from a business or technical perspective. Using external support can guide you through the process saving time and cost overall. Activities may include:


• Challenging current ways of working that conflict with current internal methodologies and/or user permissions

• Educating teams with the available options, selecting from broad experience to solve problem areas and highlighting the right tools for each specific organisation’s architecture

• Developing new shared visions and strategy, with documented output covering requirements and solution approach



1. Working Practice, Data Privacy and Platform challenges can be met flexibly

2. Smart Meeting tech stops fraudsters and enables bone-fide customer engagement

3. External specialist support helps build a case for change and optimise new processes



Interested in performing a Digital Maturity Matrix assessment now?



Why? Click here. 


Click here to complete (<5 minutes). 

Tip: check out the other videos for further free tools

Transform your and your Customer’s regulated Documents experience – ask how.

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